Requesting a Delegation to Council or Committee

Any person or agent representing a group desiring to address Council shall notify the Clerk in writing of such intention ten days prior to the date of the meeting, shall specify the nature of the business to be discussed, and name the delegate(s) who will address Committee or Council. The approval of delegations shall be the responsibility of the Presiding Officer in consultation with the Chief Administrative Officer. Any delegation that intends to distribute any reports or supporting documentation shall provide same to the Clerk in order that the material can be circulated with the agenda.  The Clerk shall advise of the approximate time the delegation will be heard.

List the speakers (2 max.) that will be attending and their position/titles (if applicable).

By signing this form you are acknowledging that all of the information you are providing on this form is true, and giving the County of Renfrew permission to collect your personal information for the principal purpose of a request to make a deputation to Committee or Council as outlined below.

Notice: Any information provided including petitions (ex. Names, addresses, etc.) will appear as part of the Council agenda, be posted on the County of Renfrew website and become part of the public record. Do not include any information on your petition that you do not want made public.

Delegations shall be limited to fifteen (15) minutes of presentation time with an additional fifteen (15) minutes for questions and answers unless and until the Presiding Officer with consensus by Council has extended such time allotment.

Delegations to Committees and Council shall be permitted to participate via electronic means at the discretion of the Presiding Officer and Clerk.

Disclaimer: Please note that submission of this form does not guarantee the approval of your request for a presentation. The Delegation Request Form and any presentation material or supporting documentation are to be received no later than 12:00 noon ten business days prior to the Committee or Council meeting.

The personal information collected on this form is protected under the Municipal Freedom and Protection Privacy Act (MFIPPA) and the Personal Information and Electronic Documents Act (PIPEDA). The information will only be used by County of Renfrew staff in the preparation of agendas and will not disclosed for any other purpose. You will be notified of the time and date of your presentation by the responsible department.

Please direct inquires to clerk .